Karmyo Foundation

306 Yashodhan, Near Kotbagi Hospital, Aundh, Pune 411007

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Executive Assistant to Founder

0>2 Years

Pune

The EA will have the ability to exercise independent judgement in a variety of situations as well as have strong administrative, organisational, interpersonal and written and verbal communication skills. The individual will also possess the ability to maintain a good balance among multiple priorities, work independently on projects from conception to completion, and be able to handle a wide variety of activities and confidential matters with discretion. S/he will be a forward looking thinker, who actively seeks opportunities and proposes solutions. The Executive Assistant must be able to analyse information and make recommendations to the Founder.

Your responsibilities would include

Completes a broad variety of administrative tasks for the Founder including: impeccable calendar management; expense reporting; composition of correspondence that is sometimes confidential; detailed travel arrangements, itineraries, and agendas; and document preparation for all office meetings.
Plans, coordinates and ensures the Founder’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Founder’s time.
Communicates directly, and on behalf of the Founder, with staff, external stakeholders, and others, on matters related to Founder’s initiatives and responsibilities.
Works closely and effectively with the Founder to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Founder updated.
Prepares Founder for interactions with internal and external stakeholders – staff, parents, program participants, school management, donors, possible partners
Research, prioritises, and follows up on incoming issues and concerns addressed to the Founder, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides leadership to build relationships crucial to the success of the organisation and manages a variety of special projects for the Founder, all of which have organisational impact.
Prepares and preps all materials required for Founder’s meetings, trainings and travel - documents, presentations, expense sheets
Prioritising conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Represents the organisation in the recruitment process and leads the entire process.
Plans, coordinates and ensures the Founder’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Founder’s time.
Communicates directly, and on behalf of the Founder, with staff, external stakeholders, and others, on matters related to Founder’s initiatives and responsibilities.
Works closely and effectively with the Founder to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Founder updated.
Prepares Founder for interactions with internal and external stakeholders – staff, parents, program participants, school management, donors, possible partners
Research, prioritises, and follows up on incoming issues and concerns addressed to the Founder, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides leadership to build relationships crucial to the success of the organisation and manages a variety of special projects for the Founder, all of which have organisational impact.

To apply-

Send your resume to deepika@karmyo.com along with your CV and a brief note on why you.